Night to Shine

FEBRUARY 7, 2020


GRAND PARKWAY BAPTIST CHURCH

Volunteer with us as we join the Tim Tebow Foundation for Night to Shine, an unforgettable prom night experience, centered on God’s love, for people with special needs ages 14 and older. Volunteer descriptions are below. 

– Registration for our Honored Guests will open on November 1st –

Volunteers are needed in the following areas: 

BATHROOM ATTENDANT
Help guests find the restroom, and offer assistance in the restroom if needed. 

BUDDY
Accompany and assist assigned guest throughout the evening, providing companionship and any assistance they may need during the event. Buddies must be at least 16 years old. 

BUDDY CHECK-IN
Greet buddies, give them their name tags or lanyards and direct them to their team leader for a pre-event meeting.

COAT CHECK
Greet guests, take their coats, label them and hang them. As guests leave, ask for their names and retrieve their coats. 

DANCE FLOOR
Monitor the dance floor and the perimeter to make sure there are no “wallflowers.” Invite them to dance and engage with them.

FLOATER
Constantly “float” around the main event space, kitchen, restrooms and outdoors to assist anywhere an extra hand is needed.

FOOD PREP
Assist caterer with unloading food, additional food preparation and set up food and beverages in the main event space and in the Respite Room.

FOOD SERVICE
Serve food to guests in main event space and Respite Room (for parents, caretakers or family members). Be knowledgeable about the items and assist guests in finding what they would like (especially if they have dietary restrictions or allergies) and refill food warmers, drinks and snacks.

GIFT TAKEAWAY
Manage gifts and help each guest collect their favors to take home.

GUEST REGISTRATION
Warmly greet guests, sign them in, give them their name tag or lanyard, and answer any questions they may have.

PARKING
Maintain a parking pattern and direct traffic for easy vehicle entry and exit. Maintain open fire and emergency lanes.

RED CARPET
Assist and announce guests as they make their way down the red carpet, manage flow and traffic and cheer them on to make them feel welcomed.

RESPITE ROOM
Love on the parents/caretakers by serving food, spending time getting to know them and being available to pray with them.

SENSORY
Spend time with guests who may have become over-stimulated on the dance floor or in other areas of the prom. Interact with them by participating in sensory activities, singing or listening to calming music or simply providing them with some quiet time. 

SET-UP
Arrive at the designated time and execute event set-up, connect with DJ, audio/visual, activity and parking teams to ensure they have everything they need and the best possible event layout is in place.

TEAR DOWN
Take down decorations, tables, chairs, etc. and clean up the event space.

TRANSPORTATION
Assist guests as they exit vehicles, and help them find the registration area. Be available as guests return to their vehicles following the event.

VOLUNTEER CHECK-IN
Greet volunteers, give them their nametags or lanyards and direct them to their team leaders.